Instructions for Outside Organizations

Instructions for Outside Organizations

 Gray Peachjar logo

Peachjar manages eflyer distribution on behalf of our district and schools using the latest electronic communication technology. Once your flyer is posted to a school’s Peachjar site, parents can view your flyer through the PeachJar logo on the school website. Additionally, your flyer will be delivered to all parents’/guardians’ emails as an embedded image, not a link. This means parents will immediately see your flyer and be able to click through to your website to sign-up for an event or to learn more information about your organization and the event.

Paper flyers from outside organizations will no longer be distributed to students. Peachjar charges outside organizations a fee for this service that is typically much less than the cost to copy and deliver paper flyers to each school.  

To post a flyer . . .

  • Register as an Enrichment Provider (account type) at www.peachjar.com

  • Select your desired school(s).

  • Ensure your PDF flyer meets all guidelines listed below (specifically contact information and contains our district’s required disclaimer) 

  • Upload your PDF flyer for approval (file size must be smaller than 6 MB)

Your flyer is then automatically submitted to the district for approval. Our district’s Assistant Superintendent will review the material and approve or deny the flyer based on the standards described below. Once approved, your flyer will be emailed to all parents in the next cycle and posted online.  

Please note that out of respect for our parents/guardians, we want to limit the number of emails they receive.  Therefore, the Avonworth School District will review, approve, and distribute flyers via Peachjar only once each week.  Our goal is to send flyers at the end of each week. Therefore, please be cognizant of the amount of lead time needed in order to ensure your flyer is distributed with the desired amount of time prior to your event, registration for a league or event, etc.  

All flyers must meet guidelines detailed in the Avonworth School District Flyer Policy Guidelines detailed below.

All flyers are approved by the Avonworth School Districts Assistant Superintendent, Dr. Jeff Hadley, via Peachjar prior to distribution.

  • Programs, activities or services detailed in flyers must be beneficial to the educational, emotional and developmental needs of Avonworth School District students.

  • The material in a flyer must not advocate a religious or political viewpoint.

  • The flyer must include the following disclaimer which Peachjar automatically adds to flyers from outside organizations: 

    • The Avonworth School District does not sponsor or sanction this program/event/activity.  The Avonworth School District is not liable for any injuries that may potentially occur.

  • The flyer must be in PDF format, smaller than 6 MB and four pages or less.

  • The flyer must contain the name and contact information of the sponsoring entity.

  • The flyer must contain clear and legible text in at least size 12 font or larger.

  • The flyer MUST NOT be a scanned or photocopied document.  

Flyer approval does not constitute an endorsement. Approval simply means the material has been reviewed and meets the guidelines for district-wide electronic distribution. The district reserves the right to rescind approval to any organization or person if a complaint is received or the organization or person is found to be in violation of instructions from the Avonworth School District.

For more policy information, review the Avonworth School District Board Policy #913.1

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